Free hvac estimate template
A estimate with the line items an HVAC company usually bills, ready to edit, with your logo and colors on the PDF. Change anything, download it free, and send it. The prices are starting points, not ours.
- No account
- No email required
- No watermark
- Your logo and colors
- Unlimited
Your business
Prepared for
Details
Line items
Tax, discount and message
Your business name
Estimate
#101
Date: Nov 9, 2026
Valid through: Dec 9, 2026
Prepared for
Client name
| Item | Qty | Price | Total |
|---|---|---|---|
Diagnostic visit System inspection and diagnosis | 1 | $109.00 | $109.00 |
Capacitor replacement 45/5 MFD dual run capacitor | 1 | $185.00 | $185.00 |
Refrigerant R-410A, per pound | 2 | $75.00 | $150.00 |
Condenser coil cleaningOptional Chemical clean and rinse | 1 | $150.00 | $150.00 |
Maintenance planOptional Two tune-ups a year, priority scheduling | 1 | $199.00 | $199.00 |
Optional items are included in the total; the client can leave them off.
Thank you for your business. Equipment carries the manufacturer's warranty; our labor is guaranteed for one year.
The PDF is free, with no watermark and no sign-up. Send it for e-signature opens a free WorkBench account with this estimate already in it, so the client can approve and sign it on their phone.
How it works
Fill it in
Your business, the client, and the lines of work. The hvac lines are already there; edit the prices and delete what does not apply.
Download the PDF
One click. It is rendered with the same document engine WorkBench uses for real invoices and estimates, so it looks professional on a phone and on paper.
Get it signed, if you want
Email the PDF yourself, or open a free account with this estimate in it and send the client a link to approve, sign, and pay the deposit on their phone.
Estimate templates by trade
The same generator with the line items each trade usually bills already filled in.
Questions
Is the estimate generator really free?
What should an HVAC company's estimate include?
Can I add my logo and colors?
Does it save my work?
What happens if I click Send it for e-signature?
What does an optional line item do?
Tired of estimates that go quiet?
WorkBench sends the estimate, the client signs on their phone and pays the deposit, and the follow-ups go out on their own. The core is free for a small team, not a trial.