Christmas light software for a season that is over in eight weeks.
A quote from a photo of the house, a deposit that holds the install date, a takedown visit already on the January calendar, and next year's customer list ready in October. WorkBench FSM is field service management software for seasonal crews, and the core of it is free.
How it works
Quote from the driveway or the photo
Price the roofline, the trees, and the wreaths as line items from your price book, with the extras as toggles the homeowner picks. They sign on their phone and pay the deposit that holds the date.
Install and takedown, scheduled together
Book the install and the January takedown as one series, so the second visit is never forgotten. The crew sees both on the calendar, and the client gets a reminder before each.
Next season starts from this one
Every client, every roofline measurement, and every photo stays on the job. In October, send last year's list a rebook link and the season fills itself.
What's included
All of it is in Core, the free plan.
Quotes with e-signature
Line items, optional add-ons the client can toggle, discounts, and deposits. Clients review and sign from their phone; accepted quotes convert to jobs in one click.
Deposits up front
Collect a deposit at quote approval — card or bank transfer — so the job is funded before the truck rolls.
Recurring visit series
Weekly mows, quarterly filter changes, biweekly cleans — visit schedules generate real jobs weeks ahead that dispatchers can drag, reschedule, or skip one at a time.
Jobs with notes & photos
Every job carries its history: status, notes, and before/after photos from the field, so the office and the crew see the same thing.
Automatic notifications
Booking confirmations, visit reminders the day before and an hour out, payment receipts — all sent from your business, all without anyone remembering to do it.
Card & ACH built in
Every invoice, quote, and booking can take card or bank payments — 2.95% + 30¢ per card transaction and 0.70%, $1–$8 per ACH transfer company-paid, or a client service fee of 3.50% + 30¢ card and 0.75%, $1–$8 ACH. No monthly fees, no minimums.
From the field
Owners who run their day on WorkBench.
“I used to juggle texts, a spreadsheet, and a separate card reader. Now a customer books online, I send the quote from my phone, and they pay the invoice from a link. One app instead of five.”
BrendanOwner, Excellent PC Building“Install season is a sprint. WorkBench keeps every house on the route in order, the crew knows exactly where to go, and deposits are in before we ever pull out a ladder.”
EdanOwner, Knight Light Christmas LightingQuestions
Can I take a deposit when they accept the quote?
How do I keep track of takedowns in January?
Can I rebook last year's customers?
Does it work for a crew that only runs part of the year?
Is WorkBench really free for a Christmas light installation company?
Free to start. Full access, not a trial.
2 users included, flat-priced add-ons when the crew needs more. Your account opens the day you sign up.